Please note that minutes remain in draft format until approved at the next council meeting.
Present :
Councillors I Shaw (Chairman), R Butler, K Chewings, S Ellis, S Gardner, L Healy, C Jeffreys, S Mitchell, N Monday,
M Myles and M Woodward.
Apologies Received :
Councillors A Simpson and D Stothard.
Absent :
Councillor S Denham
In Attendance :
Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) – Cotgrave Town Council, Helen Tooth (Joyful Jukebox) and Linda Blyth.
The meeting was held at Cotgrave Methodist Church and commenced at 7pm.
Apologies
0657
The apologies given were approved.
Declarations of Interest
0658
No declarations of Interest were received.
Public Open Session
0659
Helen Tooth from the Joyful Jukebox CIC was in attendance at the meeting along with Lynda Blyth from the Cotgrave Methodist Church to give a brief presentation regarding a grant request they have made to council.
0660
The Joyful Jukebox, which is a company interest company, runs dementia friendly sing-alongs in South Nottinghamshire. They aim to enable as many as possible to access the therapeutic power of music to improve their health and wellbeing. Informal, social sing-alongs create the opportunity to meet new people and become part of welcoming social groups through the enjoyment of singing in a relaxed, friendly and fun environment.
0661
The purpose of the grant request is to contribute help with cost to deliver 24 sing-along sessions at Cotgrave Methodist Church.
0662
Councillors N Monday said that this was a very welcomed event for Cotgrave.
0663
Councillor Shaw thanked Helen and Lynda for their presentation and the grant request will be discussed later in the meeting.
Accuracy of the minutes of the Council Meeting held on 13th March 2024 and the Personnel Committee Meeting held on 21st March 2024
0664 Resolved :
“That the minutes of the meeting held on 13th March 2024 and the Personnel Committee Meeting held on 21st March 2024 be received and confirmed as a true record.”
Progress Minutes of Council Meeting held on 13th March 2024
0665
M0596 NatWest Account
The signatories for the NatWest bank account had been forwarded a link to an online form that required completing to transfer the funds into a new higher interest account. This has proven to be quite a difficult excise. Councillor Butler has asked if the signatories could come into the Council Office and meet with the Clerk and go through the form together.
0666
M0600 Planters on the Shopping Centre
The Clerk has contacted the Community Garden asking when they will be starting the planting. They are hoping to start anytime soon.
0667
M0602 Sign at Shepherds Junction
The contractors have been to replace the sign for a smaller sign, but the incorrect sized brackets to fix the sign were sent. Replacement brackets are on order and the new sign will be fixed into the correct place as soon as possible.
0668
M0603 Green Spaces on Flagholme and Cartbridge
Councillor Butler informed that grass space on Woodview would also be included in this scheme.
0669
M0605 Grass Cutting at Church Yard and Cemetery
Councillor Shaw has spoken with Revd. Massey regarding the outstanding monies for previous years grass cutting. Revd. Massey is talking with the diocese on obtaining some funding to pay for the grass cutting service.
0670
M0614 D Day 6th June 2024
Councillor L Healy said that NALC were advertising an official flag for the D-Day 80 Event on 6th July. The Union Flag can also be flown for this day. By flying the Union Flag this will not cost any additional money for the event.
Councillor S Mitchell has ordered a D-Day 80th Wreath which will be laid on the Green on the day of the event, this will then be moved to the War Memorial. The D-Day Wreath will cost £27.00.
0671
M0617 Rushcliffe Borough Council Growth Board
A meeting was held with members and officers of the Borough Council and some councillors an officer from Cotgrave Town Council, several items were discussed, including the location of the recycling bins on the Shopping Centre. Also, future spending in Cotgrave was discussed, but they were in the very early stages.
0672
The Clerk had received an email from Cath Evans acknowledging Councils attendance at the meeting.
0673
M0620 Litter Bin Refuge Collections/Litter Picking Service
A further meeting is scheduled with the Borough Council staff to discuss this issue on 30th April.
0674
M0632 Management Company Charges
Councillors Shaw noted that Service Charges for new estates does not allow them to be integrated in existing towns and villages.
0675
M0639 S H Events
No further communication has been received from SH Events following their request to use Maddison Field which was declined by Council.
0676
M0641 Bonfire Event at Cotgrave Welfare Field
A meeting has been arranged with Maurice Brown from Cotgrave Welfare to discuss arrangements for the Bonfire Event being held on Sunday 3rd November.
Councillor M Woodward said that she would like to attend the meeting.
0677
M0647 Flooding on Hollygate Lane
Councillor Butler said that the issues with the flooding on Hollygate Lane has now been identified. The ownership of the land lies with a third party and investigations are being carried out to resolve the issue.
0678
Cadent work on Daleside
Councillor Butler said that Cadent will be returning to site to repair the road surface following their works in the area.
Planning Minutes
0679 Resolved :
“To confirm the planning minutes recorded and the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
0680
Payments
Resolved:
‘’That the payments made since the previous meeting totalling £27,931.64 as recorded below, be approved and the invoices awaiting payment be paid’’.
| COTGRAVE TOWN COUNCIL 10th April 2024 | ||||
| Adlard Print | 21148 | Printing of Spring Newsletter | 4 | 1622.00 |
| CISWO | 3545 | Annual Rent Sports Ground | 1 | 1,024.84 |
| Allotment Tenant | Bond Refund/Rent/Key Refund | 1 | 95.86 | |
| Notts County Council | 92983443 | February 2024 Salaries | 1 | 13,522.86 |
| Nottingham Local News | 61174 | Delivery of Newsletter | 4 | 288.00 |
| Rushcliffe Borough Council | 71081312 | Rent Suite F | 1 | 435.00 |
| Rushcliffe Borough Council | 71081635 | Service Charge Suite F | 1 | 180.00 |
| Rushcliffe Borough Council | 71081546 | Rent Unit 28 | 1 | 650.00 |
| Sublime Shine | 863 | Suite F Internal Window Clean | 1 | 10.00 |
| Three | Mobile Phones | 1 | 13.99 | |
| UK Fuels | 10016845 | Fuel | 1 | 73.48 |
| Attenborough Doors | 88798 | Plaza Doors Repair (Futures) | 1 | 210.00 |
| Regal Paints | 11310 | White Lining Fluid, Thinners | 1 | 231.54 |
| Methodist Church | Room Hire 14.2.24 | 1 | 30.00 | |
| Mick Dutton | 15775 | Service Eco Strimmer | 1 | 143.10 |
| R Janes | Dr Macdonald’s Bench Deposit | 1 | 2000.00 | |
| NALC | Annual Subscription | 1 | 1494.00 | |
| British Gas | 828898771 | Suite F Electricity | 1 | 87.66 |
| Community Garden | Planting Up of Shopping Centre | 1 | 950.00 | |
| Kents | 66757 | Grounds Maintenance | 1 | 1045.00 |
| Water Plus | 5087020 | Unit 28 | 1 | 61.22 |
| Water Plus | 4859911 | Forest Close Allotments | 1 | 43.87 |
| Meerkat Comms | 2962 | Phone and Broadband | 1 | 60.60 |
| HSBC | Bank Charges | 1 | 20.52 | |
| EDF Energy | Unit 28 | 1 | 14.70 | |
| Rushcliffe Borough Council | 71083522 | Tree Works Hawthorne Avenue | 1 | 3360.00 |
| Water Plus | 5139866 | Burhill Allotments | 1 | 48.66 |
| Opus | Sports Ground Electricity | 1 | 80.42 | |
| Cotgrave Futures | 797 | MUGA Electricity Nov to March | 1 | 134.32 |
0681 Income
Resolved:
“That the income totalling £4,627.40 since the last meeting, as reproduced below.
| 29.2.24 | NatWest Bank | Interest | 235.30 |
| 1.3.24 | Cotgrave FC | Rent | 160.00 |
| 4.3.24 | Bakery 91 | Summer Street Market Stall | 35.00 |
| 7.3.24 | All Saints Church | Grass Mowing 50% (23/24) | 2,160.00 |
| 6.3.24 | Hendersons Crafts | Summer Street Market Stall | 25.00 |
| 10.3.24 | Allotment Tenant | Plot 35 Burhill | 133.52 |
| 13.3.24 | Rushcliffe Borough Council | UKFPS Fund | 1,000.00 |
| 15.3.24 | Via East Midlands | Grass Mowing 23/24 | 747.58 |
| 22.3.24 | Safari Sale 20.4.24 | Stall | 5.00 |
| 26.3.24 | Cllr K Chewings | Advert Spring Newsletter | 126.00 |
Financial Statements
0682
Members considered and approved the Statements for March 2024 as reproduced at the back of the Minute Book.
At the end of March 2024 Council had £4,986.85 in the Co-op account, £29,503.08 in the HSBC account and
£ 204,708.12 in the NatWest account.
Grants
0683
A grant request has been received from the Joyful Jukebox CIC who provide friendly sing-alongs in South Nottinghamshire. They aim go enable as many as possible to access the therapeutic power of music to improve their health and wellbeing. Informal, social sing-alongs create the opportunity to meet new people and become part of welcoming social groups through the enjoyment of singing in a relaxed, friendly and fun environment. It is especially good for people with dementia and can help with their mental wellbeing.
0684 Resolved : “To award the Joyful Jukebox CIC a grant of £500.”
Parks Inspections
0685
The latest parks inspection has raised an issue with the springer/rocker at Broadmeer Park. This piece of equipment has been repaired and following advice from the inspectors this piece of equipment has now been removed from site. The spring is starting to fail again.
0686
Council was asked if they wished to consider a replacement piece of play equipment.
0687
The Clerk will obtain some prices of various pieces and bring these to the next council meeting on 8th May.
0688
The All-inclusive Roundabout at Ringleas Park requires the bearings servicing and these may need to be changed.
0689
To service the roundabout would cost £154.00, but if the bearings required replacing this would be at a cost of £1,675.30.
0690
The inspection company are carrying out the same repair in another parish for the same piece of equipment and said they will report back to council on how this goes, before council make a decision of the repair.
Cotgrave Futures
0691
The new office manager is now in place and making progress. A meeting of the Trustees was held on 9th April.
Correspondence (for information only)
0692
Council has received a copy of a response from a resident which they had received from Nottingham County Council Highways (Via EM) regarding complaint of the road surface from Main Road to Holme House. It stated that the road in parts was in a reasonable condition, but the road is in a poor condition from Shepherds to Holme Home.
0693
An email has been received from Cavendish Consulting with an update on the installation of the Heron Solar Farm on land off Stragglethorpe Road.
The planning application was submitted in December, and they have been working with Rushcliffe Borough Council to progress the proposal. They are undertaking archaeological trenching work on-site over the coming weeks and once complete a report will be reported to the Borough Council and this will be available on the Planning Portal.
Update from Ward Members
0694
Councillor Butler informed Council that the planning application for the Chicken Farm at Owthorpe has gone to the Planning Inspectorate for a planning appeal and this appeal application has been lost by the applicant.
Clerks Reports
0695
The Clerk has been copied in an email from Cotgrave Library to Positive Futures, saying that they had approximately 15 young people in the library. They are overall well behaved, but when there are higher numbers in the library their behaviour comes more challenging, and it has been necessary to remove some of them from the library.
0696
The Library are asking if Positive Futures could work in partnership with the library during the school holidays.
0697
Councillor Chewings had held his monthly surgery in the library in the afternoon and had himself spoken to some of the young people.
0698
An update from Barratt Homes has been forwarded to Council and the current position is a “Work in Progress’’ regarding the bridge at Hollygate.
0699
Council have now received its new framed picture of HM The King, which is now on display in the Council Office.
0700
An email from PC 1946 Mills has been received informing council that the Community Garden are enduring issues with anti-social behaviour. The Police have installed some temporary CCTV cameras, which were installed on the Welfare gate side. The footage has been viewed but has not managed to identify any of the suspects.
0701
PC Mills has asked Council could help with some funding towards barbwire, anti-climb paint, flood lighting or an alarm system.
0702
The Clerk will respond to PC Mills that the land used by the Community Garden is not owned or mange by the Council, but Cotgrave Welfare, but if the community garden could find some funding for a camera, this may be able to be added to Cotgrave Futures CCTV system.
0703
Council asked if the Police could be invited to a council meeting to give updates on policing in Cotgrave.
Councillors’ Reports
0704
Councillor Gardner said that the litter bin at the bottom of Sandside was attracting some fly tipping. This is one of a few and it will be discussed when Council have the next meeting to review the bins in Cotgrave.
0705
Councillor Mitchell said that the overhanging hedge on Rise Gate had been cut back.
0706
Councillor M Myles had attended the Town and Parish Forum at Rushcliffe Arena. Amongst the topics discussed was Code of Conduct, Civility & Respect and Policies. It was a very worthwhile event to attend and more councillors should try to attend any future ones.
0707
Councillor Butler said that the resurfacing of the Stragglethorpe to Holme House has been approved and will be completed this year at a cost of £0.5 million.
There being no further business the meeting closed at 8.36pm.
Chair:…………………………………… Signed as a True Record (Date)………………………………
Planning Minutes
The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.
No objections were raised except where stated.
029 At Council Meeting on 10th April 2024
24/00347/HYBRID
Land North of Tollerton, Tollerton Lane, Notts – Hybrid planning comprising: (1) Full Planning application for a first phase of residential development for 400 dwellings with associated access from Tollerton Lane, partial demolition of the runway, drainage, open space and associated infrastructure works; and (2) Outline planning permission (all matters reserved) for a phased residential development at Tollerton Airfield comprising demolition of existing infrastructure including accesses from Tollerton Lane and A52, open space, sports pitches, greed and blue infrastructure and other supporting infrastructure.
24/00348/FUL
Fosseway Service Station, Nottingham Road, Cropwell Bishop, Nottingham, NG12 2JU – demolition of existing two forecourt buildings and erection of one replacement forecourt shop building; new timber compound; new substation with enclosure. Installation of jet wash and electric vehicle charging bays with associated forecourt area alterations, parking and other associated external works.
24/00314/FUL
51 Daleside, Cotgrave, Nottingham, NG12 3QN – replacement of existing front flat garage/porch roof with a hipped roof.
030 Permission Granted
23/02280/FUL
Cotgrave Leisure Centre, Woodview, Cotgrave, Nottingham NG12 3PJ – refurbishment of leisure centre premise4s and integrated youth club to include internal rearrangement, new entrance canopy and associated groundwork, new cycle shelter, fencing and signage. EV charge points. Also includes upgrade of mechanical plant systems to improve energy efficiency and associated substation.
Chair:…………………………………… Signed as a True Record (Date)………………………………