MINUTES REMAIN IN DRAFT FORMAT UNTIL APPROVED AT THE NEXT COUNCIL MEETING
Present
Councillors D Stothard (Chairman), R Butler, M Chewings, D Eldridge, S Ellis, S Gardner, B Handbury, L Healy,
C Jeffreys, N Monday, M Myles, I Shaw and A Simpson.
Apologies Received
Councillors H Brumpton and K Chewings.
Absent
Councillor C Patterson
Attendance :
Paul Rix (Regional Operations Manager) and Sumar (Area Manager) Well Pharmacy, Julie Stephenson (Town Clerk) and Jane Pick (Administration Manager) – Cotgrave Town Council,
The meeting was held at Cotgrave Methodist Church and commenced at 7.00pm
Apologies
2464 The apologies received were approved.
Declarations of Interest
2465 Councillors S Ellis and D Eldridge declared an interest in agenda item 11, Cotgrave U3A.
Public Open Session
2466 No members of the public were in attendance.
2467 Councillor Stothard suspended standing orders to allow Paul Rix, the Regional Operations Manager and Sumar, Area Manager, of Well Pharmacy to give council an update on the running of the pharmacy in Cotgrave.
2468 A new pharmacist (Miriam) will be in situ from 18th July. She will be employed for 48 ½ hours per week working Monday to Friday one week and Tuesday to Saturday on alternative weeks.
2469 Three new part time assistants have also been employed, two are working 24 hours a week and the third member of staff working 26 hours per week, all starting from August. These additional staff members will mean more staff available on Saturdays.
2470 Full assessments and new policies will be put in place for the store, and meetings have been held with the medical centre as well at councillors to help improve the service for all.
2471 A Well mobile health van has been arranged to be sited in the shopping centre car park. This will provide free blood pressure checks. Paul will be visiting the shop every three weeks, and Sumar will be visiting in between.
2472 Paul informed council that there had been a lot of complications as to why the shop had not been giving Cotgrave the service is should have been, including Covid-19 and staff shortages. These issues have now been identified and policies put in place.
2473 Prescriptions are printed off three times a day and the majority of prescriptions are sent to a central location to be prepared and returned to the shop 2 days later for collection by customers.
2474 Councill Shaw said that the old shop on the shopping centre was larger than the new shop and does this affect the running of the business? Paul said that Well ran smaller shops that dealt with far more prescriptions that Cotgrave, and that the shop was adequate.
2475 Councillor M Chewings asked how they were going to get back the customers who had now taken their prescription elsewhere? This would be something that would be looked into once the new staff were in place.
2476 Councillor Stothard thanked Paul and Sumar for their presentation and standing orders were resumed at 7.40pm.
Accuracy of the minutes of the meeting held on 8th June 2022
2477
Resolved : “That the minutes of the meeting held on 8th June 2022 be received and confirmed as a true record.”
Progress Council Meeting held on Wednesday 8th June 2022
2478 M2437 Annual Governance Statement and Accountability for 2021-2022
The Clerk confirmed that Annual Governance Statements 2021-2022 have now been
sent to the external auditor and the confirmation of the dates of the period for the exercise of rights has been placed on Council notice boards.
2479 M2449 Cotgrave Police
PC1930 Cai Kemish had obviously not been able to attend the meeting. The Clerk would send an invitation for the Police to attend the council meeting in September.
2480 M2456 Council’s Insurance Policy
The Clerk has investigated how to make a complaint to the Insurance Ombudsman and Council firstly have to lodge a formal letter of complaint with the insurers. The insurers then have 8 weeks to reply and depending on the reply, then if necessary, a letter can be sent to the Ombudsman.
2481 M2463 Jubilee Party on The Dial
Councillor Healy asked Councillor Shaw about the Jubilee Party that had taken place on The Dial. Councillor Shaw said this had been for the residents of the surrounding area, The Dial,
Fox Hill, Ingles Close.
Planning Minutes
2482
Resolved : “To confirm the planning minutes recorded and the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
2483 Payments
Resolved: ‘’That the payments made since the previous meeting totalling £77,002.37 as recorded below, be approved and the invoices awaiting payment be paid’’.
| J A Kent & Sons | 64108 | May Grounds Maintenance | 1 | 960.00 |
| Proludic | 5569 | Grassmere Play Park Works | 1 | 8002.80 |
| James Hallam | 515397559 | Fleet Rates Commercial Insurance | 1 | 852.69 |
| HSBC | Bank Charges | 1 | 10.45 | |
| A Parr | Refund Pop Up Market | 1 | 20.00 | |
| I J Brough | Event Management Jubilee | 9 | 416.75 | |
| G Metcalfe | Facsimile – Jubilee Event | 9 | 500.00 | |
| Proludic | 5568 | New Play Equipment and | ||
| installation | 1 | 35,999.99 | ||
| UK Fuels | 1089794 | Fuel | 1 | 252.63 |
| Little Horsebox | 2 | Drinks for volunteers for Jubilee event | 9 | 52.60 |
| G Metcalfe | Facsimile – Jubilee Event | 9 | 100.00 | |
| M Dutton | 14751 | Labour and fan belt Kioti | 1 | 74.40 |
| Methodist Church | Room Hire | 1 | 30.00 | |
| Rushcliffe Borough Cl | 70939897 | Suite F Rent June 2022 | 600.00 | |
| Rushcliffe Borough Cl | 70940109 | Suite F Service Charge 22 | 1 | 156.00 |
| Rushcliffe Borough Cl | 70939770 | Unit 28 Rent June 22 | 1 | 600.00 |
| Frank Power | Jubilee Event | 9 | 20.00 | |
| Roffesoft | 7431 | ESET Anti-Virus | 1 | 40.72 |
| Water Plus | 6284175 | Forest Close Allotments | 1 | 162.10 |
| Three | 1314958370 | Mobile Phones | 1 | 29.78 |
| Notts CC | 92734518 | May Salaries | 1 | 12165.83 |
| Cotgrave Futures | 511 | Muga Electricity | 1 | 19.04 |
| E-On | Suite F Electricity | 1 | 102.33 | |
| S Harrison | Sound Service Jubilee Event | 9 | 300.00 | |
| Breakfast Club | 468 | Music Jubilee Event | 9 | 200.00 |
| B E Event Hire | 715098 | Benches/Picnic Table Hire Jubilee Event | 9 | 597.00 |
| Roffesoft | 7438 | Secure Web and email hosting | 1 | 374.40 |
| Opus | 72497940 | Sports Ground Pavilion Electricity | 1 | 100.25 |
| Notts County Council | 92734940 | Occupational Health Appointment | 1 | 225.00 |
| Cotgrave Futures | 528 | MUGA Electricity Charges | 1 | 2.04 |
| Hags | 82720 | D Shackle – Play Park part | 1 | 54.00 |
| Kents | 64224 | June Maintenance | 1 | 960.00 |
| Streetwise | Events bins for Jubilee event | 9 | 44.40 | |
| Reach Publishing | 226234806 | Safari Sale Advert | 9 | 82.80 |
| MeerkatComms | 7018 | Phone and Broadband | 1 | 62.56 |
| J Hallam | 515636789 | GPA/Sickness/Business Travel Insurance | 1 | 491.07 |
| J Hallam | 515547264 | Commercial Combined Insurance | 1 | 12,332.74 |
| HSBC Bank | Bank Charges | 1 | 8.00 | |
| TOTAL | 77,002.37 |
Income Received
2484
| 1.6.22 | Cotgrave FC | Rent | 155.00 |
| 6.6.22 | Safari Sale | Rent | 5.00 |
| 7.6.22 | Fosse Medicare | Grass Cutting | 44.40 |
| 13.6.22 | Safari Sale | Stall | 5.00 |
| 13.6.22 | Safari Sale | Stall | 5.00 |
| 14.6.22 | Rushcliffe BC | Shopping Centre Maintenance | 2737.54 |
| 23.6.22 | Safari Sale | Stall | 5.00 |
| 25.6.22 | Safari Sale | Stalls x 2 | 10.00 |
| 27.6.22 | Rushcliffe BC | Reimbursement for Grit Salt | 121.48 |
| 27.6.22 | Safari Sale | Stall | 5.00 |
| 27.6.22 | Safari Sale | Stalls x 4 | 20.00 |
| 27.6.22 | Winn & Winn | Christmas Market Stall | 20.00 |
| 28.6.22 | Safari Sale | Stalls x 4 | 20.00 |
| TOTAL | 3153.42 |
Financial Statements
2485 Members considered and approved the Statements for April 2022 as reproduced at the back of the Minute Book.
At the end of March 2022 Council had £24,290.85 in the Co-op account, £152,524.35 in the HSBC account and £201,141.03 in the NatWest account.
Working Groups
Cotgrave Miners Memorial
2486 Councillor Gardner is still working on this project. The Clerk has sent an email to Drew Wilkie asking for his input regarding the wording for the plinth, which would also be in braille. A further update will be given at the September meeting. Councillor Gardner is still searching for some good photographs that can be used for the plinth.
Jubilee Event
2487 The Clerk asked Council if they would approve a donation for the Notts 4×4 who helped with the Jubilee event on the Green on Sunday 5th June.
2488 Resolved : “To give a donation of £250 to Notts 4×4.
Location of Council Meetings
2489 Given the fact that of the continuing rise in Covid-19 cases, Council
Resolved : “To continue holding Council meetings at the Cotgrave Methodist Church.”
2490 This will be reviewed at the March 8th, 2023, meeting.
Cotgrave U3A
2491 Following their Declaration of Interest, Councillors S Ellis and D Eldridge left the room while this agenda item was discussed.
2492 Stuart Ellis, Secretary for Cotgrave U3A has submitted a proposal for the planting of a tree near the shopping centre to mark the UK Trust’s 40th anniversary. Their executive committee have decided upon an Acer platinoids Fairview which would have a maximum height of 17m.
2493 The group have asked if the tree can be planted to the right of the Candleby Lane entrance/exit road to the shopping centre, planting it to the left of the footway and behind the Café Pizzeria.
2494 Resolved : “Council did not have any objections to the planting of an Acer Fairview tree as per the location indicated.”
Cotgrave Futures
2495 Councillor Stothard, Council’s representative for Cotgrave Futures, gave an update.
2496 New contracts have been resigned for Serendipity, Compassion Care, and the Cotgrave Community Kitchen.
2497 The Trustees have once again asked Serendipity to removed the wall that they have built in the café area.
2498 A new kitchen is being installed, and the Trustees have asked Council if the new kitchen can be stored in the container at the rear of the Muga until the installation date.
2499 The Clerk will see if any space can be made in the container.
Street Cleansing Operative
2500 The trial period for this position is ending at the end of August 2022.
2501 Council discussed the benefits of this position, and that the member of staff was doing an excellent job and to make the role permanent.
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2502 Resolved : “To offer the member of staff a permanent contract for the role
of Street Cleansing Operative for 6 hours per week.”
Flagpole
2503 Council had been copied into a quotation for the supply of a 6m flagpole. The pole would be constructed from white powder coated fibreglass, with a gold onion shaped finial and an internal Halyard.
2504 The flagpole cannot be fitted onto the shopping centre (where the Christmas tree is sited), but the Borough Council are happy for it to be placed on the Green area (near to the Coal trucks). A planning application has been forwarded to the Borough Council.
2505 Council asked for some prices for various flags, including a Union Flag, National flags, Armed Forces Day Flag, and a Cotgrave Town Council Flag.
2506 The Administration Manager will look into writing a policy relating to the flying of flags.
2507 Pending the approval of the planning application an order will be placed for the flagpole.
Arthur Ridley Sports Ground Pavilion – Periodic Electrical Testing Inspection
2508 The three yearly inspections have been carried out, and council had been copied into the quotation for repairs that are required to be carried out following the inspection.
2509 Resolved : To agree that the electrical contract carry out the repairs as per
the quotation at the cost of £1,177.00 + VAT.”
Burhill Allotments
2510 The current padlock on the gates at the Burhill Allotments site failed on Tuesday 28th June, which caused a tenant to be locked in. An allotment tenant managed to release the lock which has now since been repaired.
2511 Moving forward, if the padlock were to fail again, council would need to consider replacing this with a more reliable padlock. After speaking with the locksmiths, they have advised for such a high usage area an Abloy padlock, as used on all councils play parks and buffer zones, would be the most reliable option.
2512 Council already have a spare padlock, but would need to provide each allotment tenant with a new key, a total of 53 keys would be needed. The cost for the keys would be £620 + VAT. Once cut, these keys cannot be copied without permission from Cotgrave Town Council.
2513 Council discussed various options, and
2514
Resolved :
“To provide each allotment tenant of Burhill Allotments with a new key for the Abloy padlock. If a replacement key is required by the allotment tenant, this would be at a cost of £15. (This will be added to the 2023 Terms and Conditions of Tenancy).
Correspondence
2515 Notts Make it Safe Funding
Council has received an email from the Office of the Nottinghamshire Police and Crime Commissioner launching the Make Notts Safe Community Chest Fund. The fund offers funding awards of up to £5,000 to community groups who help transform lives and Make Notts Safe.
The Community Chest is aimed at third sector community-based organisations and parish councils, to support projects that help meet the Police and Crime Commissioner’s priorities in the Make Notts Safe Plan.
These priorities are: Preventing crime and protecting people from harm; responding efficiently and effectively to local needs; and supporting victims, survivors, witnesses, and communities. Please feel free to share this opportunity with your contacts.
Examples of how the money could be used include funding community events to build trust and confidence in Nottinghamshire Police, running small scale activities for young people at risk, undertaking outreach or awareness-raising initiatives, or purchasing small items of equipment for community initiatives
The Clerk has made enquiries regarding the possibility of putting in an application to provide an additional CCTV camera for Grassmere Play Park – applications for CCTV will be accepted however the application will need to show careful consideration as to the ongoing maintenance and upkeep of the CCTV as well as consideration as to who would be responsible for the monitoring of the CCTV. Careful consideration will also need to be shown in the application in relation to the wider community safety benefits of the CCTV beyond the individual organisation applying for it.
The deadline date for applications is Friday 5th August.
Clerks Reports
2516 Electricity Supply Suite F
The Clerk has been looking into changing council’s electricity supplier. Council’s current provided is EoN. Using Clear Utility Solutions, who are working in partnership with NALC has offered two quotations. One with Valda (100% renewable) and one with British Gas (75% renewable). The Clerk will start the process of changing supplier.
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2517 Ground Staff
A member of ground staff needs some physio for an ongoing issue. Council have agreed to pay for three sessions of physio that is required.
Councillors’ Reports
2518 Councillor Butler stated that Nottinghamshire County Council are putting in measure to help deter motor bikes from riding around the Fosse Walk area.
2519 Councillor Butler also said that the Borough Council has agreed to put some wooden fence around green area on the Dial.
2520 Councillor Healy mentioned that the recycling bin were still located in the front car park of the shopping centre.
2521 Councillor Healy asked if the Muga closing time could be extended to 10 pm. The Clerk will liaise with the staff regarding this.
2522 Resolved :
“To suspend Standing Orders to allow the meeting to continue for further 10 minutes.”
2523 Councillor Healy reminded council that the Tour of Britain would be coming through Cotgrave on 8th September and asked if there were any plans in place to support this event.
Information has been passed to the local schools and the Library are putting on some activities for the event.
2524 Councillor Myles informed Council of the state of the BT building on Bingham Road.
2525 Councillor Stothard said that £4,800 had been raised through Go Funding for Dr MacDonald. He has spoken to Dr MacDonalds family, and they have suggested a memorial garden near to the Cotgrave Surgery. Councillor Stothard will arrange a meeting with Dr Lewis and Sue MacDonald.
2526 Councillor Stothard also said that he had witnessed a lot of scooters riding along the path at the back of the Welfare.
There being no further business, the meeting closed at 9.05pm
Planning Minutes
The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.
No objections were raised except where stated:-
087 At Council Meeting on 13th July 2022
22/01180/FUL The Apple Press, Cotgrave Place, Main Road, Cotgrave, NG12 3HB – partial demolition of existing garden room, ground floor extensions, external cladding, first floor terrace and external stair.
22/01180/LBC The Apple Press, Cotgrave Place, Main Road, Cotgrave, NG12 3HB – partial demolition of existing garden room, ground floor extensions, external cladding, first floor terrace and external stair.
20/02586/REM Site of former Cotgrave colliery, Stragglethorpe Road, Stragglethorpe, Nottingham, application for matters reserved under application, landscaping, layout and scale for the erection of a new footbridge over Grantham Canal.
22/01258/FUL 10 Morkinshire Lane, Cotgrave, NG12 3HJ – single storey front porch; single storey side extension; new overhanging pitched roof to front; formation of pitched roof around existing flat roof balcony; alterations to fenestration.
088 Standing Order No. 68, the Clerk in consultation with the Brough’s Ward Members, considered the following applications:-
22/01440/VAR 19 Hawthorne Avenue, Cotgrave, Nottingham, NG12 3PY – variation of conditions 1(Plans) and 2 (Boundary treatment) of planning application 20/02533/FUL to allow for revisions to block and elevational
plans and amendments to boundary/access.
Rushcliffe Borough Council, the planning authority, has forwarded the following decisions:-
089 Permission Granted:
22/00983/FUL 26 Greengage Road, Cotgrave, Nottingham, NG12 3SY – single storey rear extension.
22/00840/FUL Installation of 1 no. air conditioning unit and retention of 1 no. air conditioning unit at rear.
090 Permission Refused:
22/0950/FUL 86 Ringleas, Cotgrave, Nottingham, NG12 3NE – single storey front porch extension; erection of detached garage; associated landscaping and access works.