Present
Councillors D Stothard (Chair), H Brumpton, R Butler, M Chewings, S Gardner, B Handbury, L Healy, N Monday,
C Patterson and A Simpson.
Apologies Received
Councillors K Chewings, S Ellis, C Jeffreys, M Myles and I Shaw
Absent
Councillor D Eldridge
Attendance :
Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) – Cotgrave Town Council
The meeting was held at Cotgrave Methodist Church and commenced at 7pm
Apologies
2175 The apologies received were approved.
Declarations of Interest
2176 No declarations of interest were received.
Public Open Session
2177 No members of the public were in attendance.
Minutes of the Council Meeting held on 12th January 2022 and Personnel Committee Meeting on 25th January 2022.
2178
Resolved
“That the minutes of the meeting held on 12th January and the Personnel Committee Meeting held on 25th January 2022 be received and confirmed as a true record.”
Progress
2179 M2128 Recycling Site Cotgrave Shopping Centre
An update has been received from the Borough Council that the recycling bins will be relocated to their original position within the back car park (behind Heron). The County Council are carrying out surveys prior to the relocation.
2180 M2149 Skate Ramps Grassmere Play Park
The skate ramps have now been removed from the play area. This was due to the ramps being deemed unsafe.
Planning Minutes
2181 Resolved :
“To confirm the planning minutes recorded and the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
2182 Payments
Councillor Healy asked about the payment for Covid-19 Memorial tree and had the tree been planted. The tree was delivered and planted on Monday 7th February. Arrangements will be made for a plaque to be installed in front of the tree.
Resolved:
‘’That the payments made since the previous meeting totalling £11,286.88 as recorded below, be approved and the invoices awaiting payment be paid’’.
| COTGRAVE TOWN COUNCIL 9TH FEBRUARY 2022 | ||||
| J Hallam | 51201842 | Insurance for NYE Fireworks Display | 1 | 948.00 |
| Big Bang | 50291221 | NYE Fireworks Display | 9 | 3,000.00 |
| DS Medical | 10 Jan | NYE Fireworks Display | 9 | 30.00 |
| Meerkat Comms | MC3069 | CCTV/Broadband | 1 | 109.37 |
| Opus | 71651453 | Sports Pavilion Electricity | 1 | 62.22 |
| HSBC | Bank Charges | 1 | 8.00 | |
| Methodist Church | Room Hire 8.12.21 | 1 | 30.00 | |
| Sublime Shine | 250 | C Futures Window Cleaning | 1 | 55.88 |
| J A Kent Services | 63467 | December 21 Maintenance | 1 | 906.40 |
| Three | 1270452846 | 2 x Mobile Phones | 1 | 29.78 |
| Allotment Holder | Key Deposit Refund | 1 | 20.00 | |
| Barcham | 128802 | Covid-19 Memorial Tree | 1 | 307.20 |
| UK Fuels | 1081557 | Fuel | 1 | 143.38 |
| Elexcel | 11503 | Christmas Lights/PAT Testing | 1 | 1247.40 |
| Rushcliffe BC | 70903105 | Quarterly Rent Candleby Lane | 1 | 68.75 |
| Rushcliffe BC | 70903099 | Quarterly Rent Eastmoor | 1 | 66.25 |
| Rushcliffe BC | 70903080 | Quarterly Rent Grassmere | 1 | 68.75 |
| Rushcliffe BC | 70902986 | Rent Forest Close Allotments | 1 | 35.00 |
| Rushcliffe BC | 70903992 | Suite F Rent January 2022 | 435.00 | |
| Rushcliffe BC | 70904004 | Suite F Service Charge January 2022 | 132.00 | |
| Rushcliffe BC | 70903802 | Unit 28 Rent January 2022 | 1 | 600.00 |
| SLCC | BK20432201 | Canva Webinar | 1 | 36.00 |
| Streetwise | 19833 | Emptying of Dog Bins | 1 | 61.42 |
| WaterPlus | Unit 28 Water | 1 | 68.41 | |
| Elexcel | 11504 | Sports Pavilion | 1 | 563.23 |
| SLCC | 204099-1 | Practitioners Conference 15-17.2.22 | 1 | 90.00 |
| SLCC | Membership | 1 | 234.00 | |
| J Pick | Reimbursement for Landline Telephone | 1 | 54.99 | |
| Opus | 71791212 | Sports Pavilion Electricity | 1 | 69.45 |
| PeeWee Toilet Hire | 329/JCP/22 | Toilet Hire Christmas Event | 9 | 180.00 |
| Baker Ross | Half-term Craft Items (WBF) | 9 | 198.95 | |
| Community Heartbeat | 11071 | Defib Battery | 1 | 318.00 |
| TMS | Hardware | 1 | 70.10 | |
| Notts County Supplies | N01220868 | Papers, Gloves, Bin Bags | 1 | 90.79 |
| Mick Dutton & Son | 14522 | Puncture Repair/Inner Tube | 1 | 41.76 |
| Kent Services | 63573 | Grounds Maintenance January 2022 | 1 | 906.40 |
| TOTAL | 11,286.88 |
2183 Income
Resolved:
“That the income totalling £4,545.33 since the last meeting, as reproduced below.
| 4.1.22 | Cotgrave FC | Rent | 155.00 |
| Jan 22 | Allotment Rent 2022 | Various Plot Numbers | 925.71 |
| 14.1.22 | HMRC | VAT Refund | 3464.62 |
| TOTAL | 4545.33 |
Financial Statements
2184 Members considered the Statements for December 2021 as reproduced at the back of the Minute Book.
At the end of December 2021 Council had £24,290.85 in the Co-op account, £125,600.32 in the HSBC account and £201,104.44 in the NatWest account.
Working Group Updates
Welcome Back Fund
2185 A craft event at Cotgrave Library has been arranged for Saturday 12th February and will run between 10am and 12 noon.
2186 Councillor Stothard has obtained costs for creating a trail which would be placed around the Green. Children will be able to follow the clues and look for the signs to retrieve a letter and work out the final word to win a prize.
2187 A small fee will be charged to take part in the trail, which will go towards future events/prizes.
2188 Resolved:
“To order the signage at a cost of £150.00 under the Welcome Back Funding.” (Local Government Act 1972 S145)2189 The Clerk has spoken with Ophelia Gamble regarding holding another market before the end of March.
Cotgrave Play Areas – Grassmere
2190 The working group has met on several occasions to discuss options for the replacement/additional play equipment at Grassmere Play Park. Four quotations were obtained, one of which did not meet with Council’s criteria and one company declined to tender.
2191 Council considered the options and agreed with the recommendation put forward by the working group.
2192 It has been advised that it would be better if the groundworks to remove the fencing, old bark from the current play area, be carried out approximately at least 8 weeks prior to the installation the new equipment.
2193 Mood boards will be installed on the gates to the park, giving information of what equipment will be installed, and how the play park will look and a suggested timescale. The park will be fenced off to allow time for the surface to repair ready for the installation of the new equipment.
2194 The Clerk has been in discussions with an officer at Notts County Council regarding the Local Community Fund. Councils are able to apply once per year for funding up to the value of £20K, which must be match funded and any funding awarded must be used promptly. Council agreed to apply for the funding.
2195 Resolved
“To place the order with Proludic for the supply and installation of play equipment for Grassmere Play Park and
for the Clerk to apply to Nottinghamshire County Council’s Local Community Funding for £11,698.
Queen’s Platinum Jubilee Celebration
2196 The working group met via Zoom on 24th January to discuss options for the celebration of the Queens’s Platinum Jubilee.
2197 Several options were discussed, including having an event on The Green on Sunday 5th June. (Big Lunch) between 12 pm until 5pm. This would consist of arranging for hiring some picnic tables , games/activities for the children, also having some singing acts on a staged area.
2198 It was also discussed in asking if anyone would like to having a market area on the paved area in front of the shops, with an ice cream van, food outlets etc.
2199 The Clerk has also spoken with Notts 4 x 4 to provide security marshals for the area and also to book some first aid provision.
2200 Gifts for the children of Cotgrave was also discussed and Council had been copied into information on Jubilee pencils, which would include “Cotgrave Town Council” at a cost of 323.
2201 A beacon has been discussed with the Friends of Cotgrave Country Park. The beacon would be located on the Vista point in the park and FOCC have asked for some help from the Council in organising this. This would take place on Thursday 2nd June.
2202
Resolved :
“Council agreed to continue with the arrangements suggested for the Queens Platinum Jubilee.” (Local Government Act 1972 S145)
2203 Council had been copied into tender information supplied from two companies for the supply and installation for the floral display contract for 2022 – 2025.
Floral Display Contract 2022-2025
2204 Resolved :
“To award the floral display contract to Premier 1 (UK) Limited for the next 4 years.” (Local Government Act 1972 S111)
Personnel Committee
2205 Council was asked to consider the recommendations from the Personnel Committee and resolved as follows:-
2206 Resolved :
“To carry out appraisal of all staff on an annual basis (September/October) and to discuss any salary increases
so that they can be included in the next year’s budget.”
2207 Council were given some pay increase recommendations from the Personnel Committee and discussed the options put to them but decided that further discussion was needed before a decision could be made.
A Personnel Meeting will be arranged before the next Full Council Meeting.
2208 Resolved
“To maintain the current councillor’s allowances.” (Local Authority (Members All) (England) Regulations 2003)2209 A member of staff has requested an increase in their working hours, to match those of the other employee. This increase would increase their contract by 5 hours per week during the winter.
2210 Resolved
“To increase the working hours of the employee by 5 hours per week during the winter months (November –
March).” (Local Government Act 1972 S112)
2211 Council discussed the future staffing requirements, especially for ground staff, the Personnel
Committee suggested to investigate an apprenticeship programme and review this later in the year. They also suggested that whilst more information was gained, would council consider
extended the current grounds maintenance contract for a further year with its current contractor to enable succession planning to be considered.
2212 Resolved :
“To allow the current contractor to continue with the grounds maintenance control for a further year.”
(Local Government Act 1972 S111)
2213 Members were informed by the Clerk that an Occupations health Referral for a member of staff had been requested. The member of staff agreed with this taking place.
Covid-19 Policy
2214 An update from NALC was received, dated 19th January confirming the Prime Minister confirmed that Plan B measure in place in England will come to an end. This meant that from 27th January there will be no requirement to wear face covering in public indoor space. Council will continue to encourage the wearing of face coverings when visit the council office and when attending council meetings, until seated, but cannot insist that these are worn, and Council are free to permit staff to continued to work from home if needed.
Correspondence
2215 No correspondence was discussed.
Clerks Reports
2216 The Clerk informed Council that Cadent were carrying out gas works on The Green and the Shopping Centre and that works had not been granted permission by the Borough Council, as Cadent had gain permission from Notts County Council, who are no longer the owners of the Shopping Centre area.
2217 Information has been received from Trent Barton regarding a bus diversion, for works taking place week commencing 14th February (half-term) by Severn Trent Water. Buses will not be able to gain access to the majority of Ringleas and will be rerouted down Lingford back onto Candleby Lane. This information has been shared on Council’s website and on social media and also via the school’s newsletters.
Councillors’ Reports
2218 Councillor Brumpton asked who was responsible for the maintenance of the raised beds on the shopping centre as some of the plants need some attention.
The Clerk said that Horizon had been on site this week attending to the plants and had also been planting some new trees on the Green.
2219 Councillor Butler gave Council some information regarding the CT4N 33 bus service. This service started about 2/3 years ago by NCT covering Owthorpe Road, but because of the under use, the impact of Covid-19 and lack of drivers CT4N were no longer able to provide this service and the service will end at the end of April, but it will be replaced by a Nottinghamshire County Council service, and this will also be an all-electric bus.
2220 Councillor Handbury informed Council that Barratt Homes has acquired the land promoter Gladman Development Limited for the sum of £250M
2221 Councillor Patterson apologised for his absence at the last council meeting, due to work commitments.
2222 Councillor Stothard had been contacted by some residents saying how disappointed they had been with the Cadent works taking place in Cotgrave. Some had been left without gas for long period of time and had found some of the staff not to be very helpful.
2223 Councillor Stothard ask the Clerk to contact Cadent informing them of this information.
There being no further business the meeting closed at 20.25pm.
Chair:…………………………………… Signed as a True Record (Date)………………………………
Planning Minutes
The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.
No objections were raised except where stated.
076 At Council Meeting on 9th February 2022
22/00037/FUL 22 Meadow Crescent, Cotgrave, Nottingham, Notts, NG12 3SP – change of
use of garage to physiotherapy treatment room.
22/00167/FUL The Pinfold, 30 Bingham Road, Cotgrave, Nottingham, NG12 3JR – erection
of single storey side extension.
22/00173/FUL 61 Bingham Road, Cotgrave, Nottingham, NG12 3JS – erection of single
storey dwelling with parking.
22/00177/FUL 11 Gripps Common, Cotgrave, Nottingham, NG12 3TF – single storey rear
extension.
20/03248/OUT Land rear of Mill Lane/The Old Park, Cotgrave, Nottingham – application
for Outline Planning Permission for the construction of up to 210 dwellings
(all matters reserved except for access).
Rushcliffe Borough Council, the planning authority, has forwarded the following decisions:-
077 Permission Granted:
20/02502/FUL Fosse House, The Fosse, Cotgrave, Nottingham, NG12 3HF –
construction of outbuilding containing garages, workshop, and storage.
21/03122/FUL Church of England School, The Cross, Cotgrave, Nottingham, NG12 3HS –
replacement of opening casements within existing timer window frames to
the side of property.
21/03176/FUL 14 Bingham Road, Cotgrave, Nottingham, NG12 3JR – single storey rear
extension.
21/03172/FUL Rose and Crown, Main Road, Cotgrave, Nottingham, NG12 3HQ – installation of pergola structure to rear garden with festoon lighting and Astro turf. Installation of covered pergola and festoon lighting, rope, and post
fencing to side elevation facing the car park.